Planning a family event? While the adults might be looking forward to catching up, keeping the little ones entertained can be a real challenge. Don’t let restless kids turn your celebration into chaos!
Childrens entertainers for family events are the secret weapon to creating a truly memorable experience for everyone. From giggling toddlers to engaged pre-teens, these talented individuals bring joy and laughter, transforming ordinary gatherings into extraordinary celebrations.
This comprehensive guide will equip you with the knowledge and tools you need to navigate the world of children’s entertainment, ensuring you find the perfect fit for your event, budget, and most importantly, the kids!
Get ready to discover how to make your next family gathering a resounding success.
Understanding Your Needs: The Foundation for a Perfect Match
Before diving into the exciting world of children’s entertainers, it’s crucial to understand your specific needs. This groundwork will ensure you find the perfect match for your event.
A. Age Range of Children: Entertainment that captivates a room full of five-year-olds might fall flat with a group of teenagers. Toddlers often enjoy simple, interactive activities like puppet shows or musical sing-alongs. Younger children are often thrilled by face painting and balloon animals.
Older kids and pre-teens may prefer more sophisticated entertainment, like magic shows, interactive games, or even a DJ.
Consider the dominant age range at your event to guide your choices. If you have a mixed age group, look for entertainers who can adapt their performance to appeal to different ages or consider hiring multiple entertainers with different specialties.
B. Event Type and Theme: The type of event plays a significant role in your entertainment selection. A casual backyard birthday party calls for different entertainment than a formal holiday gathering. Themed events offer a fantastic opportunity to tie your entertainment into the overall atmosphere.
For a pirate-themed party, a swashbuckling storyteller or a treasure hunt would be perfect. For a princess party, a character impersonator dressed as a beloved princess would create a magical experience.
Consider how the entertainment can enhance the overall theme and create a cohesive and memorable event.
C. Budget Considerations: Let’s be realistic – budget is always a factor. Children’s entertainment can range from a few hundred dollars for a simple face painter to several thousand for elaborate productions.
Before you start contacting entertainers, determine how much you’re willing to spend. Factors that affect pricing include the entertainer’s experience, the length of the performance, the type of act, and the location of your event. Get quotes from several entertainers to compare pricing and services.
Don’t be afraid to ask about package deals or discounts. Remember, the most expensive option isn’t always the best. A skilled and engaging entertainer, even with a simpler act, can be more effective than a pricey but less talented performer.
D. Space and Venue Requirements: Think about the logistics of your venue. Will you have enough space for a bouncy castle? Is there a stage or designated area for a magician to perform? Consider the space requirements of different types of acts.
A large inflatable requires a significant amount of open space, while a face painter can usually set up in a smaller area. If you’re hosting the event indoors, make sure there’s enough headroom for performers and that the space is adequately ventilated.
Communicate your venue details to potential entertainers so they can assess the suitability of the space for their act.
E. Guest Count: The number of children attending your event will influence both the type of entertainer you choose and the duration of their performance. For smaller groups, a single entertainer might be sufficient.
For larger crowds, you might want to consider hiring multiple entertainers or opting for acts that can engage a large number of children simultaneously, such as a DJ or a carnival game setup.
The duration of the performance should also be adjusted based on the number of attendees.
A longer performance might be necessary to ensure that all the children have a chance to participate and enjoy the entertainment.
Also check our article “How to Hire a Costume Character for Kid’s Birthday Parties”
Exploring the Diverse World of Children’s Entertainment
Now for the fun part: discovering the wide array of children’s entertainment options available! From timeless classics to innovative new acts, there’s something to delight every child.
A. Classic Entertainers: Some entertainment options never go out of style. Clowns, with their colorful costumes and silly antics, continue to bring laughter to children of all ages.
Magicians, with their sleight of hand and mind-boggling illusions, create a sense of wonder and amazement.
Face painters transform kids into their favorite animals or characters, adding a touch of fantasy to any event.
Balloon artists craft incredible creations, from simple balloon dogs to elaborate sculptures, providing each child with a personalized keepsake.
Puppeteers, with their expressive characters and captivating stories, transport children to another world.
Modern twists on these classics might include clowns who incorporate magic tricks into their act, magicians who perform close-up magic for smaller groups, or face painters who offer intricate designs and glitter tattoos.
B. Interactive Performers: Entertainers who actively engage children create a more immersive and memorable experience. Storytellers bring tales to life with dramatic voices, props, and audience participation. Musicians get kids singing and dancing along to popular children’s songs or playing interactive musical games.
Dancers lead children in fun and energetic dances, encouraging movement and coordination. Interactive performers create a dynamic atmosphere where children are not just passive observers but active participants in the fun.
C. Specialty Acts: Looking for something truly unique? Consider specialty acts that offer something different. Science entertainers perform exciting experiments that teach children about science in a fun and engaging way.
Character impersonators bring beloved characters to life, creating magical moments for children who adore their favorite superheroes or princesses. Petting zoos offer a chance for children to interact with animals, fostering a love for nature.
Carnival games provide classic fun for all ages, adding a festive atmosphere to any event. Inflatables, such as bouncy castles and slides, are always a hit with kids, providing hours of active play.
D. DIY Entertainment Options (For Smaller Budgets): If you’re working with a smaller budget, you can supplement professional entertainment with DIY activities.
For those considering Childrens Entertainers for Family Events but also wanting to manage costs, DIY options can be a great addition. Set up a craft station with coloring pages, stickers, and craft supplies. Organize a scavenger hunt or a backyard Olympics with simple games and prizes.
Put on a puppet show with homemade puppets or have a karaoke session with a karaoke machine. While DIY activities may not replace professional entertainment entirely, they can be a fun and engaging way to keep children entertained, especially when combined with the services of professional entertainers.
This allows families to create a balanced approach to entertainment, maximizing fun while staying within budget.
Finding and Vetting Children’s Entertainers
Now that you have a better understanding of your needs and the types of entertainment available, it’s time to start your search.
Finding the right children’s entertainer requires careful research and vetting.
A. Online Resources: The internet offers a wealth of resources for finding children’s entertainers. Start with reputable online directories and platforms that specialize in connecting families with entertainers.
Some examples include Gigsalad, The Bash, and local parent-focused websites. These platforms often allow you to search by location, type of entertainment, and budget. Be sure to read reviews and check ratings before contacting any entertainers.
B. Referrals and Recommendations: Word-of-mouth referrals are invaluable when it comes to finding reliable children’s entertainers. Ask friends, family members, neighbors, and other parents for recommendations.
Personal experiences can provide valuable insights into the entertainer’s professionalism, talent, and ability to engage children. Don’t hesitate to ask for specific examples of what made their experience positive.
C. Checking Credentials and Experience: Before booking any entertainer, it’s crucial to check their credentials and experience. Ask about their experience working with children of the age range you’ll have at your event. Inquire about their insurance coverage, especially liability insurance, which protects you in case of accidents.
Background checks are also important, particularly for entertainers who will be interacting closely with children. Don’t hesitate to ask for references and contact them to verify the entertainer’s claims. A professional entertainer will be happy to provide this information.
D. Reading Reviews and Testimonials: Online reviews and testimonials can be helpful, but it’s important to interpret them carefully. Look for reviews that are detailed and specific, rather than just general comments.
Pay attention to both positive and negative reviews. If you see a pattern of negative feedback, it’s a red flag.
Keep in mind that some reviews might be biased or fake, so it’s always best to supplement online reviews with other forms of research.
E. Personal Interviews and Showcases: Whenever possible, try to meet with potential entertainers in person or see them perform at an event before booking. This gives you a chance to assess their personality, interact with them directly, and see how they engage with children.
A personal interview can also help you determine if the entertainer is a good fit for your event and your family.
If the entertainer has a website or social media presence, look for videos or photos of their performances. Seeing them in action can give you a much better sense of their talent and style.
Making the Booking and Planning the Entertainment
You’ve found the perfect children’s entertainers for family events – congratulations! Now it’s time to finalize the booking and ensure everything runs smoothly.
Careful planning and clear communication are key to a successful event.
A. Contract and Payment Terms: Never skip the contract! A clear, written contract is essential to protect both you and the entertainer.
It should outline all the details of the performance, including the date, time, location, duration of the performance, the type of entertainment provided, and the agreed-upon payment terms.
Be sure to read the contract carefully and ask any questions before signing. Clarify the payment schedule, including any deposits required and when the final payment is due. Discuss cancellation policies and what happens in case of unforeseen circumstances.
B. Communication and Coordination: Open and consistent communication between you and the entertainer is vital. Discuss the event logistics in detail, including the timing of the performance, any special requests you have, and the best way to contact you.
Provide the entertainer with all the necessary information about the venue, including parking instructions and any specific rules or regulations. If you have any changes or updates, communicate them to the entertainer promptly.
C. Preparing the Venue: Prepare the venue in advance to ensure a smooth and safe performance. Make sure there’s enough space for the entertainer to set up and perform. If the act requires specific equipment, such as a stage or sound system, confirm that it’s available and in working order.
Consider safety considerations, such as keeping children away from electrical cords or other potential hazards. If the performance is outdoors, have a backup plan in case of inclement weather.
D. Managing Expectations: While professional children’s entertainers are skilled at engaging children, it’s important to have realistic expectations. Not every child will be captivated by every act. Some children might be shy or hesitant to participate. It’s also possible that unexpected issues might arise, such as technical difficulties or a child’s unexpected behavior.
Discuss these possibilities with the entertainer beforehand and have a plan for how to handle them.
A good entertainer will be adaptable and able to adjust their performance as needed. Remember, the goal is to create a fun and positive experience for everyone, even if things don’t go exactly as planned.
Looking for Children’s entertainers is not an easy task, which is why we’re here. We at AGNT make talent booking easier and faster.
All you need to do is download our app, create your own account for free, and browse for talents, and once you choose one, will handle the rest. Our team will also help you to find the best fit for your event.
Creating a Memorable Experience: Tips for Success
With the planning and booking complete, it’s time to focus on the little touches that will elevate the experience from good to truly memorable.
A. Pre-Event Communication with Children: Build anticipation! Talking to your children about the upcoming entertainment beforehand can significantly enhance their enjoyment. Tell them about the type of entertainer you’ve hired (e.g., “a funny clown is coming to do magic tricks!”).
Show them pictures or videos of similar performances to get them excited. If appropriate, involve them in choosing some of the activities or songs they’d like to see.
However, avoid over-promising or creating unrealistic expectations. The goal is to generate excitement without setting them up for disappointment.
B. Parent Involvement (or Lack Thereof): The level of parent involvement during the performance depends on the age of the children and the type of entertainment.
For younger children, some parent supervision might be necessary, especially if the activity involves physical movement or potential hazards. However, for older children, it’s often best to let the entertainer take the lead.
Too much parental involvement can distract the children and interfere with the entertainer’s ability to engage them. Observe the performance and follow the entertainer’s guidance.
Unless there’s a specific reason for intervention, allow the entertainer to manage the children and create their magic.
C. Photography and Videography: Of course, you’ll want to capture memories of the event! However, be mindful of not disrupting the entertainment. Avoid using flash photography, which can be distracting for performers. If you’re taking videos, try to position yourself so you’re not blocking other guests’ view.
Consider designating one person to be in charge of photography and videography so that other parents can relax and enjoy the performance.
It’s also a good idea to check with the entertainer beforehand about their policy on photography and videography.
D. Thanking the Entertainer: A simple “thank you” goes a long way. Expressing your appreciation to the entertainer for their hard work and talent is a gesture of courtesy and professionalism.
If you were particularly pleased with their performance, consider writing a positive review online or recommending them to other families. A small token of appreciation, such as a gift card or a handwritten note, can also be a thoughtful gesture, although it’s not expected.
Building a positive relationship with children’s entertainers can be beneficial for future events as well.
You can also check our article “Create Magical Memories: Your Guide to Hire Face Painters and Balloon Twisters for Kids Parties”
Conclusion
Finding and booking the perfect children’s entertainer for family events involves careful planning, from understanding your needs and exploring the diverse world of entertainment to vetting potential performers and finalizing the booking.
Remember to consider age ranges, event themes, budget, and venue requirements. Don’t underestimate the power of referrals and online reviews, and always prioritize clear communication and a well-defined contract.
Professional children’s entertainers bring a unique magic to family gatherings, creating lasting memories for children and adults alike. They transform ordinary events into extraordinary celebrations filled with laughter, joy, and wonder.
Have you had a wonderful experience with a children’s entertainer? Share your stories and tips in the comments below! We’d love to hear from you.
Looking for a children’s entertainer? Check the list below for our recommended entertainers that you can book or hire for the event:
